Trusted by Hiring Teams in Multinational Companies
How KitaHQ’s AI Screens Candidates
KitaHQ helps recruiters screen candidates before hiring teams spend time on human interviews.
Set candidate screening criteria once
Upload your job description, define role criteria, and generate interview questions for the first round.
Screen resumes against role criteria
AI reviews applicants against the role criteria and creates an applicant shortlist for recruiter review.
Run AI video interviews
Invite shortlisted candidates to complete interviews on their own time, without a recruiter joining the interview.
Review interview reports
Compare scores, summaries, transcripts, and recordings before your team decides which candidate moves forward.
One Platform for Early-Stage Candidate Screening
KitaHQ helps recruiters screen candidates before hiring
teams spend time on human interviews.
teams spend time on human interviews.
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FEATURES
Features That Make Screening Easier
Help candidates complete interviews faster while recruiters manage screening across roles, languages, and locations.
Multilingual Interviews
Let candidates complete AI interviews in different languages, including mixed-language responses.
No Scheduling Hassle
Candidates complete AI interviews on their own time, without recruiters joining the interview.
Bulk Interview Invites
Upload candidate contact details once, then invite candidates in bulk through WhatsApp and email.
Customizable Assessment
Customize assessment criteria based on the skills and requirements that matter to your organization.
Web-Based Interviews
Candidates complete web-based interviews without downloading an app.
Simultaneous Interviews
Run structured AI interviews across candidates, locations, and time zones at the same time.
Multilingual Interviews
Let candidates complete AI interviews in different languages, including mixed-language responses.
No Scheduling Hassle
Candidates complete AI interviews on their own time, without recruiters joining the interview.
Bulk Interview Invites
Upload candidate contact details once, then invite candidates in bulk through WhatsApp and email.
Customizable Assessment
Customize assessment criteria based on the skills and requirements that matter to your organization.
Web-Based Interviews
Candidates complete web-based interviews without downloading an app.
Simultaneous Interviews
Run structured AI interviews across candidates, locations, and time zones at the same time.
Where KitaHQ Automates the Candidate Screening Process
KitaHQ automates repetitive screening steps across CV review, interview invites, report generation, and manager interview invites.
Automated CV Shortlisting
Upload CVs in bulk, then KitaHQ automatically creates a ranked shortlist based on your screening criteria.
Automated Interview Invites and Reminders
Upload applicant contact details, then KitaHQ automatically sends interview invites and reminders to all applicants.
Automated Interview Report Generation
After each completed interview, KitaHQ automatically generates interview reports.
Automated Next-Step Communication
You make the call; KitaHQ handles the candidate communication. Once you decide who moves forward or exits, KitaHQ automatically sends the appropriate next-step message.
Keep Candidate Screening Consistent From CV Review to Assessment
KitaHQ applies structure to early-stage screening so teams can review candidates more consistently.
1. Consistent CV Review
Review all candidate resumes against the same filters.
2. Structured Interview Questions
Ask candidates in the same role the same core interview questions, with adaptive follow-ups based on the content or depth of each answer.
3. Consistent Candidate Assessment
Assess candidate responses against the same scorecard.
4. Standardized Report Format
Give hiring managers clear reports in a structured format.
5. Human Final Review
Recruiters and hiring managers decide who moves forward.
SOLUTIONS FOR EVERY HIRING NEED
Candidate Screening Software for the Way Your Team Hires
Every team screens candidates differently. Explore how KitaHQ supports structured screening across roles, industries, company size, and hiring volumes.
Customer Service
Screen for communication, empathy, and response quality.
Sales
Assess communication, objection handling and selling approach.
Office Assistant
Screen for organization, attention to detail, and administrative skills.
Financial Services
Screen for customer handling, risk awareness, and product explanation.
Retail
Assess communication, reliability, and store experience.
Manufacturing
Screen for site readiness, SOP discipline, and safety awareness.
Staffing
Create candidate shortlists faster with structured candidate screening.
Small Business & Startup
Screen candidates without adding more recruiter hours.
Enterprise
Standardize candidate screening across teams, roles, and locations.
Why Teams Use KitaHQ for Candidate Screening
Recruitment teams use KitaHQ to reduce screening time, increase interview capacity, move applicants faster from application to shortlist, and give hiring managers clearer interview reports.
Higher Interview Capacity
Industry: Financial Services
6x increase in daily interview capacity
Juara Gadai increased interview capacity from 3 to 18 candidates per day, while one recruiter handled more than 400 candidates per month during branch expansion.
Angela Gabriella
Senior HR Recruiter
“We can run AI interviews in bulk and candidates interviewed has increased”
Less Screening Time
Industry: Staffing
75% reduction in screening time
PT Sejahtera Mitra Solusi reduced daily screening time from 2 hours to 30 minutes by replacing manual phone screens with first-round interviews and automated screening steps.
Maulia Nur Rokhmah
HR Officer
“The recruitment team can now handle up to 30 candidates per day”
Higher Candidate Throughput
Industry: Banking
3x higher throughput
Bank Saqu identified sales candidates who were ready to explain products correctly before deployment, helping the team onboard faster and reduce the risk of incorrect product messaging.
Myusika Janita
Sales Performance
“We are now confident that every staff hired can explain the product correctly”
Better Candidate Experience
Industry: Education
Interviews completed on the candidate’s time
Mind Stretcher introduced AI interviews that felt natural for candidates and gave them flexibility to complete interviews on their own time, with responses ready for HR review the next day.
Alison Lim
Head of HR
“In terms of the voice, they (the candidates) don’t find the AI being too AI”
Faster Time-to-Hire
Industry: Education
50% faster time-to-hire
Fairview Education Group adopted KitaHQ to automate CV review, interview invitations, and multilingual first-round interviews, reducing time-to-hire by 50%
Grace Ho
Head of EdTech
“We’re already seeing a 50% reduction in our time to hire, as well as high user acceptance rate and NPS from our user community.”
Education
Faster Time-to-Hire
50% faster time-to-hire
Fairview Education Group adopted KitaHQ to automate CV review, interview invitations, and multilingual first-round interviews, reducing time-to-hire by 50%
“We’re already seeing a 50% reduction in our time to hire, as well as high user acceptance rate and NPS from our user community.”
Head of EdTech
Education
Better Candidate Experience
Interviews completed on the candidate’s time
Mind Stretcher introduced AI interviews that felt natural for candidates and gave them flexibility to complete interviews on their own time, with responses ready for HR review the next day.
“In terms of the voice, they (the candidates) don’t find the AI being too AI”
Head of HR
Banking
Higher Candidate Throughput
3x higher throughput
Bank Saqu identified sales candidates who were ready to explain products correctly before deployment, helping the team onboard faster and reduce the risk of incorrect product messaging.
“We are now confident that every staff hired can explain the product correctly”
Sales Performance
Staffing
Less Screening Time
75% reduction in screening time
PT Sejahtera Mitra Solusi reduced daily screening time from 2 hours to 30 minutes by replacing manual phone screens with first-round interviews and automated screening steps.
“The recruitment team can now handle up to 30 candidates per day”
HR Officer
Financial Services
Higher Interview Capacity
6x increase in daily interview capacity
Juara Gadai increased interview capacity from 3 to 18 candidates per day, while one recruiter handled more than 400 candidates per month during branch expansion.
“We can run AI interviews in bulk and candidates interviewed has increased”
Senior HR Recruiter
500,000+
AI interview minutes completed
50,000+
AI interviews
1,000+
Roles screened
10+
Languages supported
Where KitaHQ Fits in the Recruitment Process
KitaHQ sits after candidates apply and before manager interviews, helping teams automate and structure early-stage screening.
1
Sourcing and Applications
Post jobs through job boards and receive applications through ATS.
2
Early-Stage Screening
KitaHQ screens CVs, runs AI interviews, assesses responses, and creates reports.
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3
Manager Interviews and Selection
Hiring teams interview shortlisted candidates and decide next steps.
4
Offer and Onboarding
Manage offers, contracts, employee records, and onboarding through HRIS or onboarding tools.
1
1. Sourcing and Applications
Post jobs through job boards and receive applications through ATS.
2
2. Early-Stage Screening
KitaHQ screens CVs, runs AI interviews, assesses responses, and creates reports.
3
3. Manager Interviews and Selection
Hiring teams interview shortlisted candidates and decide next steps.
4
4. Offer and Onboarding
Manage offers, contracts, employee records, and onboarding through HRIS or onboarding tools.
Your Data. Our Priority
Secure Candidate Data Handling
KitaHQ protects customer and candidate data with privacy practices, access controls, encryption, and SOC 2-aligned security procedures.
Privacy Laws
Singapore PDPA, Malaysia PDPA, Indonesia PDPL
Protected Data
CVs, interview responses, transcripts, recordings, reports
Security Controls
Encryption, access controls, SOC 2-aligned procedures
Where KitaHQ Works Best
KitaHQ is built for teams that need structured, repeatable candidate
screening before deeper interviews and final hiring decisions.
screening before deeper interviews and final hiring decisions.
Best for
High-volume roles where recruiters need to screen many candidates consistently.
Teams spending too much time on CV review, interview scheduling, reminders, follow-ups, and report generation.
Hiring workflows that need more consistent candidate evaluation with structured interview questions, scoring criteria, and clear reports.
Recruitment teams that want automation from CV screening to interview invites, reminders, report generation, rejection messages, and manager interview invites, while keeping final hiring decisions with humans.
Need another solution for
Executive search or highly bespoke senior hiring where every process is deeply personalized.
Teams looking for an applicant tracking system.
Credential verification, background checks or compliance replacement.
Candidate sourcing, outbound recruiting, or talent database search.
Frequently Asked Questions
What is candidate screening software?
Candidate screening software helps recruitment teams evaluate applicants before deeper, human-led interviews. It can bring together resume screening, structured interviews, candidate assessments, and screening reports so recruiters can identify which candidates are worth reviewing further.
How does candidate screening software work?
Recruiters first define the requirements and screening criteria for a role. KitaHQ then helps screen resumes against those criteria, run structured AI video interviews, assess candidate responses, and generate reports that recruiters can review before moving candidates to the next stage.
Where does candidate screening fit in the hiring process?
Candidate screening typically happens after candidates apply and before hiring manager interviews. It helps narrow a larger applicant pool into a smaller group of candidates for deeper evaluation.
What can KitaHQ evaluate during candidate screening?
KitaHQ can help evaluate candidate experience and requirements from their resumes, then assess communication, role fit, and role-specific skills through structured AI interviews. Screening criteria can be adapted to the requirements of each role.
Can I customize candidate screening criteria for different roles?
Yes. Recruitment teams can define role-specific criteria based on the skills, experience, and requirements that matter for each position, rather than using the same screening criteria across every job.
How can recruiters compare candidates after screening?
KitaHQ turns completed interviews into structured candidate reports with scores, summaries, transcripts, and recordings. Recruiters can use these reports to review candidates against the same role criteria and compare their results side by side.
What happens after candidate screening is complete?
Recruiters review the screening results and choose which candidates should proceed to the next stage. Selected candidates can then move into hiring manager interviews or other steps in the company’s hiring process.
Is KitaHQ easy to use?
Yes. KitaHQ is designed for recruitment teams that need a simple way to screen candidates without heavy setup. Teams can upload CVs, set screening criteria, send interviews, and review reports from one platform.
How does KitaHQ protect candidate data?
KitaHQ handles candidate CVs, interview responses, recordings, transcripts, and reports through a secure cloud-based platform with encryption, access controls, and SOC 2-aligned security procedures. Our Privacy Notice explains how we collect, use, retain, and protect personal data.